S.U.M. CLUB CONSTITUTION
PREAMBLE
We, the members of the Simpson University Mathematics Club, do hereby establish this constitution in order to fellowship with people of similar interest, discuss our ideas with peers and superiors, and to use our interests to grow in the LORD.
ARTICLE I: NAME
SECTION 1: NAME
The name of the organization shall be “Simpson University Mathematics Club” and shall henceforth be referred to as “S.U.M. Club.”
ARTICLE II: PURPOSE & COMMITMENT
SECTION 1: PURPOSE
The primary purpose of the S.U.M. Club is to promote enthusiasm and foster a greater understanding of mathematics on the Simpson University campus by providing social and intellectual forums available to all students. This will be accomplished by exposing members to various branches of mathematics in a casual, friendly, and fun atmosphere.
SECTION 2: COMMITMENT
The S.U.M. Club is committed to fulfilling and abiding by Simpson University’s academic club policies.
ARTICLE III: OFFICERS & FACULTY ADVISOR
SECTION 1: EXECUTIVE OFFICER TITLES
Executive Officers serving the S.U.M. Club shall be the President, Vice President, and Secretary/Treasurer.
SECTION 2: OFFICER RESPONSIBILITIES
The President is responsible for presiding over meetings and non-electoral voting processes, organizing contests and social activities, arranging student and faculty talks, and other general organizational and PR responsibilities.
The Vice President is responsible for updating the constitution, writing and updating a Club website, and collaborating with the President on club activities.
The Secretary/Treasurer is the designated Student Senate Liaison and is otherwise responsible for taking minutes at meetings and managing the funds of the club.
Responsibilities of appointed officers will be specified by the Executive officers.
SECTION 3: APPOINTED OFFICERS
Appointed officers will be appointed by the executive officers and approved by the faculty advisor. Appointed officers may be recalled by a two-thirds majority vote at any designated business meeting.
SECTION 4: TERM OF OFFICE
Executive officers will serve for a maximum of one academic year per election. Officers can be reelected or reappointed. The appointment of an officer shall not exceed the current term served by the Executive officers.
SECTION 5: OFFICE REQUIREMENTS
All officers will be and remain in good standing with Simpson University. No officer will be on any form of probation with the school. All executive offices must be filled by undergraduate students who are majoring or minoring in Mathematics.
SECTION 6: STUDENT SENATE
At least one of the executive officers will attend every senate meeting and serve as the voice of the Math Club.
SECTION 7: FACULTY ADVISOR
The Faculty Advisor shall be appointed by the Mathematics Department pending a vote of approval by simple majority vote at the beginning of the school year. The adviser has no vote in the organization and will meet the requirements established in the adviser-club agreement of the S.U.M. Club.
ARTICLE IV: MEMBERSHIP
SECTION 1: MEMBERSHIP
Membership in the S.U.M. Club will be open to all students interested in mathematics. All members register with the Math Club President and are able to vote at the next club meeting. No dues will be collected.
SECTION 2: FACULTY & STAFF
All faculty and staff interested in mathematics are encouraged to participate in S.U.M. Club meetings. Faculty and staff will not be allowed full membership rights. In particular, faculty and staff are not granted voting rights.
SECTION 3: MEMBERSHIP RIGHTS
Members will be allowed to attend all meetings and will be allowed one vote per issue/election. The President’s right to vote is revoked, unless otherwise specified.
SECTION 4: NON-MEMBER RIGHTS
Non-members will be allowed to attend all meetings but will not be allowed a vote in S.U.M. Club affairs. Non-members will be allowed to participate in any contest, unless otherwise specified.
AETICLE V: ELECTION OF OFFICERS
SECTION 1: ELECTIONS
Executive officers for the next school year will be elected at the final meeting of the current school year. Responsibilities are assumed upon completion of the vote tally.
SECTION 2: VACANCY
Should any executive officer position become vacant at any time during their term, an election will be held to fill that officer position at the soonest available time. The newly elected officer will finish out the current term. No existing executive officer may be nominated as a candidate to fill a vacancy.
SECTION 3: RECALL
An elected officer can be recalled by a two-thirds majority of vote cast at a designated business meeting.
SECTION 4: VOTING
Each member in attendance at the time of the election will be accorded one vote per officer.
SECTION 5: VOTING SYSTEM
Elections will take place in the form of a secret ballot. Executive officers will be elected by a plurality vote; ties will be broken by a run-off. In the event that quorum is not achieved, voting may take the form of mail-in/email-in ballot.
SECTION 6: NOMINEE REQUIREMENTS
Nominees for executive officer positions must be in good standing with Simpson University and with the S.U.M. Club.
SECTION 7: NOMINATION PROCESS
Nominations must be submitted to the S.U.M. Club President until the day before the election is to be held.
ARTICLE VI: MEETINGS
SECTION 1: MEETING SCHEDULE
The Executive Officers will create a tentative meeting schedule and distribute it to club members at the first meeting of the semester.
SECTION 2: MEMBERSHIP REQUIREMENTS
All members must attend a majority of meetings in order to retain full voting and membership rights.
SECTION 3: DETERMINATION OF QUORUM
A quorum shall consist of three members, not including executive officers.
SECTION 4: VOTING
Each member present at the time of the vote will be accorded one vote per issue. Issues will be decided by a simple majority vote, unless otherwise specified in advance. In the event of a tie, the President will cast the deciding vote. In the event that quorum is not achieved, voting may take the form of mail-in/email-in ballot.
SECTION 5: AGENDA
Agendas for business meetings will be distributed at least one week before the meeting is held. At the request of three members, additional agenda items may be added up to the day before the meeting is held.
ARTICLE VII: AMENDMENTS
SECTION 1: VOTING
Amendments will be voted on at the last meeting of every semester. Amendments must be submitted to the Executive officers by the penultimate meeting of the semester.
SECTION 2: VOTING SYSTEM
Amendments to this constitution will be ratified by a two-thirds majority vote.
SECTION 3: VOTING REQUIREMENTS
Only members retaining full rights and present at the time of the vote will be allowed a vote.